Workflow overview
Here you will find an overview of all created workflows (workflow definitions). Each workflow (2) is assigned to a group (1), as you know it from profiles.
Settings
(1) Version: Version number.
(2) Expert search: See section "Expert search".
(3) Burger menu: Further display options.
(4) Display: Two views organised in groups and a tile view (without groups). The tile view displays images that have been assigned in the respective entries.
(5) Lock icon: Indicates that a workflow definition is already open, i.e. being edited (by the same or another user).
Context menu
In the context menu you have the following options.
|
Entry |
Description |
|
Create new group Change group Delete group |
Self-explanatory. |
|
New entry |
Creates a new workflow definition. |
|
Start |
Creates a job for this workflow definition. You can assign a name for this job (also known as the display name). See the following section. |
|
Duplicate entry |
Copies the workflow definition, but does not increment the version number (see above). |
|
Create new version |
Copies the workflow definition and increments the version number (see above). |
|
Edit entry |
Opens the workflow definition and allows editing. |
|
Open in new window |
The workflow definition is opened in another browser tab. Attention: Your browser might block this as an unauthorised popup. Check your browser settings if necessary. |
|
View entry |
Opens the workflow definition. However, editing is not possible. |
|
Quick view |
Shows the most important parameters and the diagram of the workflow definition. However, editing is not possible. |
|
Contents |
Shows a list of all elements used in the workflow (profiles, ...). |
|
Compare (Diff) with... |
Compares the workflow definition with another workflow definition (you can also compare with an imported workflow definition) . As a result you get a diff file with the differences. |
|
To clipboard... |
Opens another dialogue where you can copy the name and ID of the workflow definition. |
|
Delete entry |
Deletes the workflow definition. However, existing jobs of this workflow definition remain. |
|
Delete entry (+ Workflows) |
Deletes the workflow definition and all existing jobs of this workflow definition. |
|
Export/Import entry |
The format is a signed XML, so it is no longer possible to import the file if it is changed. Note: Old " .obj" files can still be imported. The Transport Manager allows an online transport of profiles without the intermediate step via files. However, the versions of both systems must be within the same major release, e.g. 4.0.0 and 4.1.0. Versions 3.5.4 and 4.0.0 would not work. |
|
Import entry (BPMN) |
A new workflow definition is created from an imported BPMN file (Business Process Model and Notation). |
|
Display as DataFlow |
The workflow definition is displayed as a Data Flow diagram (not editable). |
|
Documentation URL |
Refers to the documentation link in the main settings of the workflow definition. |
|
Set entry to 'inactive' |
Self-explanatory. |
|
In use by |
Shows where the workflow is used, e.g. in another workflow definition. |
Workflows and workflow jobs
When you start a workflow (i.e. a workflow definition), this creates a workflow job (as you know it from profiles).
A workflow job has a unique name and ID (see w orkflow system variables VAR_SYS_WF_ID and VAR_SYS_WF_DISPLAYNAME, also available under Control Center → Jobs → Workflows → context menu → Current information).
The creator of the workflow job is stored in the workflow system variable VAR_SENDER.
See also section Workflow jobs and logs.