Workflows

Many of you will already have experience in dealing with profiles and will appreciate the advantages of this simple form of data processing. However, these days more and more business areas are being incorporated into the digital sphere. On the one hand, of course, this is an advantage because it offers opportunities to increase efficiency. On the other hand, it also increases the complexity of the processes that you have to model digitally. To accompany you on this path and make it as simple as usual, we offer a further abstraction level of data processing with the add-on module Workflow. With this module you can graphically model complex digital processes (without necessarily knowing technical details) and then fill them with technical life. These two steps can be performed by different people, providing a communication tool between your business departments and IT. This allows you to make existing processes clearer, but of course also to design new processes in a simple way, whereby you can easily integrate already existing and proven profiles, for example, but also more.

Why DataCockpit?

DataCockpit has the great advantage that you can give certain persons a very simplified view of your workflows. Only workflows that this person is allowed to start or that are in a state that has a form intended for this person are displayed. No access or view of the entire workflow is allowed, only what is necessary for certain work steps is made available. Also, no workflow jobs can be cancelled unless this option is explicitly enabled in the design of the workflow. In addition, the complete Lobster Integration system behind it and the workflow framework are hidden. This creates clarity, prevents unnecessary confusion and ensures security. An optimal processing tool for your employees or externals agents. Your integrated and automatic dispatcher.

Creating workflows and user rights


Workflows cannot be created in DataCockpit, only in the add-on module "Workflow". The user rights management is also described there.

View in DataCockpit


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(1) By selecting a workflow, a job of this workflow can be started. See following section.

(2) A workflow job that has been started (and is visible to the user in this state → DataCockpit Role). If the workflow job is finished (or in a non-visible state), it disappears from this view. Note: A workflow job can only be terminated in DataCockpit if you have the right Power-User. Alternatively, this can be done in the Control Center under "Jobs/Active Workflows".

(3) Current state of the workflow job (see also workflow system variable "VAR_SYS_WF_STATE"). Clicking on the workflow job opens the form of the state.

(4) Name of the workflow job (see also workflow system variable " VAR_SYS_WF_DISPLAYNAME" ).

(5) Name of the workflow.

Starting workflow job in DataCockpit


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(6) Select the workflow for which you want to start a job. Only the workflows that you are allowed to start are displayed.

(7) A name is automatically generated for the workflow job to be started (can be changed).

(8) After the job has been started, it is displayed in (2).

Logs for workflow jobs


See section Workflow Logs and Jobs.